Project Accounting

MSCertUSL Financials Project and Grant Accounting module contains all the functions necessary to track and manage grant and project activity. There is a close integration with budget enforcement with all other USL Financials modules.


Define Projects or Grants easily.


The Project Accounting module has features specifically designed for the not-for-profit or government market. Project Accounting will provide detail for reporting at the account and journal level. Project information at the account level is included in all edit lists for posting. The posting processes in these modules update a subsidiary journal table for all transactions that have project activity. All project/grant reporting that includes account level information is taken from this project subsidiary journal table. The Project Ac-counting module has the ability to describe financial events by identifiers or labels, including funding source, vendor taxpayer identification numbers, ad-dresses, and project identifiers. It is totally integrated with procurement modules.

• Unlimited number of projects or grants.
• Supports optional sub-projects, which are subordinate to projects and provide for detail reporting of activity with-in a project.
• Distribution accounts validated by Pro-jects, sub-projects, and funding sources.
• Projects, sub-projects, and funding sources support optional starting and ending dates.
• Project-level security by user.
• Notes may be associated with the definition of projects and also at every transaction.
• Numerous user defined fields for pro-jects, sub-projects and funding sources.
• User-configurable allocations for generation of Indirect Costs, Revenue Recognition, and Sponsor Billing.
• Web reporting using Microsoft Reporting Services.

Funding Sources
• Projects can have unlimited Funding Sources (Awards).
• A funding source defines the funds available for project usage and the definition of funding sources.
• This feature of projects provides for funding or grant management

• Contacts can be used to identify individuals (such as employees, contractors, or subjects) associated with Project and Sub-projects.
• There is no limit to the number of Contacts that can be assigned to projects and sub-projects.

• The usage of projects can be con-trolled at the module level.
• All transactional interfaces provide for fast and effortless association of projects to accounts.
• Edit listings and detail journal reports include project activities.

• User-defined indirect cost allocations, using Rate-method or Actual-method
• Rate vs. Actual Comparison reporting
• Revenue Recognition
• Generation of custom invoices for billing unlimited funding source

Download Project Accounting Cut Sheet

• Projects and grants can optionally be tracked as a full sub-ledger with balance sheet as well as P&L Reporting.
• Excel Financials for PA Financial Statements offers balance sheets as well as P&L reports.
• Each report has many user selections to assist with reporting on the exact project activity desired.
• Contacts reports
• Funding source reports
• Project and sub-project definition reports
• Transaction reports organized by project or account, with drill-down (drill-back) to GL, AP, AR, PO PQ, and IC details.
• Datasheet reports allow ad-hoc reporting, sorting and filtering on any project, sub-project, and funding source column, including user-defined information.
• Web reporting allows dynamic interaction with off-site Principal Investigators.
• Unlimited custom invoices for billing

• Project budgets cross fiscal years and are associated uniquely with a given project.
• Project budgets can be entered at the project or sub-project level.
• Project budgets mapped to fiscal years for organization budget management and reporting.
• Budgets recorded at Budget Category and/or Account level.
• Individual Categories can be identified as being related to Direct or Indirect Costs.

System Integration
Accounts Receivable verifies account numbers, components and budgets through the Control System module. AR is interfaced to USL Financials General Ledger, Purchase Requisition Purchase Order, Inventory Man-ager and Project Accounting modules.

Minimum System Requirements
• Dual Core, 2.3 GHz or better
• 4GB RAM (32-bit Windows Server) sized by need
• 8GB RAM (64-bit Windows Server) sized by need
• Windows Server 2008 – 2012 (R2 supported) (64-bit recommended)
• Microsoft SQL Server 2008 – 2014 (R2 supported) (64-bit recommended)
TERMINAL SERVER (if utilized):
• Dual Core, 2.3 GHz or better
• 4GB RAM (32-bit Windows Server) sized by user count
• 8GB RAM (64-bit Windows Server) sized by user count
• Windows Server 2008 – 2012 (R2 supported) (64-bit recommended)
• Core 2 Processor, 2.3 GHz or better
• 2GB RAM or better
• Microsoft Windows 7 (SP1) – Windows 10 Pro
• Microsoft Office Professional 2007 – 2016 (32-bit only)

Online Help
USL Financials contains context-sensitive, online help for all features and functions of the system.

• Full USL Database, Module, Menu, Function, Action and Account Level security options relative to the system security.
• Full security by Delivery Location in PO and PQ.
• Departmental Security via Workgroups in A/P, A/R, GL, and PQ.
• Security by Project, Sub-Project, and Funding Source (Grant).

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