Control System

MSCertThe Control System module is the heart of the USL Financials accounting system. In Control System, you set up the basics of your financial structure: organizational data, components, chart of accounts, accounting periods and budgets.


The Control System module allows true integration of any USL Financials modules at any time. All accounting modules can be used either as standalones or as a fully integrated system in combination with other mod-ules. Because they have elements in common, combining these elements into one Control module makes the entire system more efficient. Adding modules at a later date, for example, becomes much easier: all the basic data needed for your company is already entered and available to the new module.


• Fiscal Years &Accounting Periods
• Multiple fiscal years can be defined in USL financials, allowing a user to define years based on a diversity of needs. For example, can define fund or grant years in addition to the organizational fiscal year.
• Accounting periods can be the same or different accounting periods for each fiscal year and can be manually defined or automatically spread based on monthly periods.

Chart of Accounts
• USL Financials allows for an unlimited number of accounts.
• An account number is comprised of as many as nine individual components or account segments.
• Each component can have a value of up to nine alphanumeric characters; the total characters in each account cannot exceed 32.
• Account mapping facility allows easy transfer of data to and from other systems.

• USL Financials allows for up to nine budget versions per fiscal year.
• Budgets are assigned to GL ac-counts by the version and Fiscal Year; therefore every GL account can hold up to 9 different budgets. Budget versions can be used con-currently. They are used through-out the system and can be assigned to individual accounts as-needed.

System Integration
Control System is the key for initializing and setting up all other USL Financials modules for integration. Data entered into the Control System module acts as the “background” for the other modules.

Accounts, default information and budgets entered in CS are called and verified by General Ledger, Accounts Payable and Receivable, Purchase Order, Purchase Requisitions and Inventory Control.

Download Control System Cut Sheet


Three levels of attributes can be used for reporting and for a variety of purposes. This reduces the need to create another account segment (component) yet allows for easy summary reporting.
• Component Attributes
• Account Attributes
• User Attributes

System Audit Trails
• In addition to the required audit trails on accounting transactions USL is unique in that the system can trace all fill maintenance activity.

• Budgets
• Cash Accounts
• Chart of Accounts
• Components
• Fiscal Years
• Batch History
• Account Attributes
• Component Attributes
• User Attributes
• System Audit Trails-Change Logs
• Security Reports:
• Group Membership
• Group Menu
• View User Account
• User Menu
• ALS Groups
• ALS Group Analysis

Minimum System Requirements
• Dual Core, 2.3 GHz or better
• 4GB RAM (32-bit Windows Server) sized by need
• 8GB RAM (64-bit Windows Server) sized by need
• Windows Server 2008 – 2012 (R2 supported) (64-bit recommended)
• Microsoft SQL Server 2008 – 2014 (R2 supported) (64-bit recommended)
TERMINAL SERVER (if utilized):
• Dual Core, 2.3 GHz or better
• 4GB RAM (32-bit Windows Server) sized by user count
• 8GB RAM (64-bit Windows Server) sized by user count
• Windows Server 2008 – 2012 (R2 supported) (64-bit recommended)
• Core 2 Processor, 2.3 GHz or better
• 2GB RAM or better
• Microsoft Windows 7 (SP1) – Windows 10 Pro
• Microsoft Office Professional 2007 – 2016 (32-bit only)

Online Help
USL Financials contains context-sensitive, online help for all features and functions of the system.

• Database level users can be al-lowed to access certain databases but not others.
• USL module level users can be al-lowed to access only certain modules.
• Menu level users can be allowed to access certain activities but not others, thereby seeing only the items necessary for doing their jobs.
• Account level users can be granted access to data that has certain ac-count numbers, thereby allowing department users to view monthly reports only for their departments.

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