What's New in Version 6.1.08

This section describes the new features and changes in USL Financials version 6.1.08.

Import changes (please see descriptions in each module below for further information):

Purchase Order module:
Transactions function changes:

• Added Import Change Orders to the Changes to Posted POs topic
• Added Import Receivings to the Receivings topic

Menu changes (please see descriptions in each module below for further information):

Accounts Payable module:

Utilities function changes:

• Added the Generate ACH File from History action to the ACH History topic

Purchase Order module:

Transactions function changes:

• Added the Import Change Orders action to the Changes to Posted POs topic
• Added the Import Receivings action to the Receivings topic

This section lists the changes in the Accounts Payable module in USL Financials version 6.1.08.

Import changes: There were no import changes to the import files in this module.

Menu changes (please see description below for further information):

Utilities function changes:

• Added the Generate ACH File from History action to the ACH History topic

Maintenance Function

Vendors

• Added ACH options to Define Vendors to support NACHA ACH payment files (also called EFT or “Electronic Funds Transfer”). This gives you the ability to pay vendors electronically via NACHA standards, directly to their bank, instead of paying by printed check. For further information, see AP-NACHA ACH Payment Files.doc located in the DOCS folder of your USL Financials installation CD Image.

Control Information

• Added the ACH tab to Define Control Information to support NACHA ACH payment files (also called EFT or “Electronic Funds Transfer”). This gives you the ability to pay vendors electronically via NACHA standards, directly to their bank, instead of paying by printed check. For further information, see AP-NACHA ACH Payment Files.doc located in the DOCS folder of your USL Financials installation CD Image.

Utilities Function

ACH History

• Added the Generate ACH File from History to support NACHA ACH payment files (also called EFT or “Electronic Funds Transfer”). This gives you the ability to pay vendors electronically via NACHA standards, directly to their bank, instead of paying by printed check. For further information, see AP-NACHA ACH Payment Files.doc located in the DOCS folder of your USL Financials installation CD Image.

This section lists the changes in the Purchase Order module in USL Financials version 6.1.08.

Import changes (please see description below for further information):

Transactions function changes:

• Added Import Change Orders to the Changes to Posted POs topic
• Added Import Receivings to the Receivings topic

Menu changes (please see description below for further information):

Transactions function changes:

• Added the Import Change Orders action to the Changes to Posted POs topic
• Added the Import Receivings action to the Receivings topic

Transactions Function

Purchase Orders

• Updated Import Purchase Orders to allow importing POs using the new Auto-Receive and Invoice option. Five new columns were added to the PO spreadsheet associated with the Auto-Receive and Invoice option.

NOTE: All PO import users will have to use this new spreadsheet when importing POs whether or not they will use the new Auto-Receive and Invoice option. You can get a copy of the new spreadsheet in PO Import Purchase Orders 6130.7z located in the IMPORT DOCS/PO/Import Purchase Orders folder of your USL Financials installation CD Image.

The new columns in the spreadsheet include:

AUTO_RECV_INVC – This is the new Auto-Receive and Invoice flag. Enter ‘Y’ if this PO should be auto-received and invoiced. Or, enter ‘N’ or leave blank if this PO should not be auto-received/invoiced.

AP_INVC_NO – This is the AP Invoice number. It must be between 1 and 15 alphanumeric characters long. Spaces in-between the characters are allowed. If AUTO_RECV_INVC = ‘Y’ then this field is required.

AP_INVC_DAT – This is the AP Invoice date. If AUTO_RECV_INVC = ‘Y’ then this field is required.

AP_DUE_DAT – This is the AP Invoice due date. The due date must be on or after AP_INVC_DAT. If AUTO_RECV_INVC = ‘Y’ then this field is required.
AP_OPN_ITEM_TYPE – This is the AP Invoice item type. Enter ‘R’ for regular invoice or ‘P’ for pre-pay invoice. If AUTO_RECV_INVC = ‘Y’ then this field is required.

AP_OPN_ITEM_STATUS – This is the AP Invoice item status. Enter ‘R’ for Review status, ‘A’ for Ready status, or ‘H’ for Hold status. If AUTO_RECV_INVC = ‘Y’ then this field is required.

For further information, see PO Import Purchase Orders 6130.7z located in the IMPORT DOCS/PO/Import Purchase Orders folder of your USL Financials installation CD Image.

Changes to Posted POs

• Added Import Change Orders to allow importing your change orders instead of manually entering them in Change Posted Purchase Orders.

For further information, see PO Import Change Orders 6136.7z located in the IMPORT DOCS/PO/Import Change Orders folder of your USL Financials installation CD Image.

Receivings

• Added Import Receivings to allow importing your receivings instead of manually entering them in Enter Receivings.

For further information, see PO Import Receivings 6136.7z located in the IMPORT DOCS/PO/Import Receivings folder of your USL Financials installation CD Image.

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