USL Financials’ Financial Accounting Suite of Applications provide a fully-integrated, full encumbrance fund accounting system, offering all the financial management features needed today by not-for-profits and government agencies for making smart strategic decisions, achieving the highest level of fiscal accountability, and evaluating performance.

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Grant Allocations

USL Financials Allocation modules contain all of the necessary functions to perform data extraction, manipulation and posting. Any data stored in the General Ledger or Project Accounting modules can be used as a source or basis for allocations, and computed results can be reviewed before posting.

The Allocations modules have features specifically designed for the non-profit and government markets. Allocations are integrated with the General Ledger and Project & Grant Accounting modules. Some of the various types of allocations provided include: Indirect Costs and Revenue Recognition; Fringe Benefits; Interest; and Costs such as Telephone or Postage.

FLEXIBILITY

Review, approve, and post allocated amounts in real-time.

INDIRECT COSTS

Easily recover overhead costs and charge them back to the appropriate project or grant

DIRECT COSTS

Use any allocation factors (i.e. SQ Feet, Head Count, or FTE) with an unlimited number of source and destination accounts

FRINGE BENEFITS

Fringe benefits may be calculated either using a fixed rate or based actual on actual costs.

ONLINE HELP

USL Financials contains context-sensitive, online help for all features and functions of the system.

REVENUE RECOGNITION AND BILLING

Generate custom invoices to ensure compliance with each sponsor’s billing restrictions.

GRANT ALLOCATIONS

FEATURES

GENERAL

Review, approve and post allocated amounts in real-time

Preview entries prior to posting

Fixed rates or calculated percentages based on posted transactions

Fringe Benefits Allocations

Fringe benefits may be calculated either using a fixed rate or based actual on actual costs

ALLOCATE FROM ONE OR MORE AMOUNTS

Cost, expense, overhead charges

Income, earnings

Asset, liability, other dollar amounts

Any numerical value to two decimal point precision

ALLOCATE AMOUNTS TO

General ledger account numbers containing cost, revenue centers

Departments, operating divisions

Projects, events, campaigns

Managers, other personnel levels Products, services

Any entity or purpose

REVENUE RECOGNITION AND SPONSOR BILLING

Most Federal Grants or Contracts are paid out on a reimbursement basis. As grant or project related expenditures are made, the Allocations module allows the user to automatically create revenue recognition journal entries.

Create invoice rules to generate revenue

Generate custom invoices to ensure compliance with each sponsor’s billing restrictions

Generate revenue and billing one project at a time or all at once

Release revenues from restriction for Temporarily Restricted Funds

INTEREST ALLOCATIONS

When grants and funds held in trust and invested the interest can be al-located back to the rightful owners.

Interest earned on cash/investment accounts (CD’s, etc.) can be allocated based on the average daily balance

INDIRECT COST (IDC) ALLOCATIONS

The Allocations module allows you to create an indirect cost (IDC) allocation (i.e. Facilities and Administration Costs) that can include an unlimited number of designated expense accounts. This easily allows you to recover overhead costs and charge them back to the appropriate project or grant.

User-defined indirect cost pools

Option to allocate using Negotiated Rate or Year-to-date Actual Costs

Rate vs. Actual Comparison reports

Budget and cut-off limits enforced

Integrated direction into the Grants Management module

Generate allocations one project at a time or all at once

COST ALLOCATIONS

Direct Costs can be allocated across various departments, divisions, and cost centers.

Use any allocation factors (i.e. SQ Feet, Head Count, or FTE)

Import rules from Excel

Unlimited individual allocations can be defined

Unlimited number of source and destination accounts

SECURITY

Full USL Database, Module, Menu, Function, Action and Account Level security options relative to the system security.

Full security by Delivery Location in PO and PQ.

Departmental Security via Workgroups in A/P, A/R, GL, and PQ.

Security by Project, Sub-Project, and Funding Source (Grant)

MINIMUM SYSTEM REQUIREMENTS

SERVERS

Dual Core, 2.3 GHz or better

4GB RAM (32-bit Windows Server) sized by need

8GB RAM (64-bit Windows Server) sized by need

Windows Server 2008 – 2012 (R2 supported) (64-bit recommended)

SQL SERVER

Microsoft SQL Server 2008 – 2014 (R2 supported) (64-bit recommended)

TERMINAL SERVER (if utilized):

Dual Core, 2.3 GHz or better

4GB RAM (32-bit Windows Server) sized by user count

8GB RAM (64-bit Windows Server) sized by user count

Windows Server 2008 – 2012 (R2 supported) (64-bit recommended)

CLIENT WORKSTATIONS

Core 2 Processor, 2.3 GHz or better

2GB RAM or better

Microsoft Windows 7 (SP1) – Windows 10 Pro

Microsoft Office Professional 2007 – 2016 (32-bit only)

GRANT ALLOCATIONS

Review the Grant Allocations Cutsheet