USL Financials’ Financial Accounting Suite of Applications provide a fully-integrated, full encumbrance fund accounting system, offering all the financial management features needed today by not-for-profits and government agencies for making smart strategic decisions, achieving the highest level of fiscal accountability, and evaluating performance.

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Budget Preparation

USL Financials Budget Preparation solution supports your need to decentralize budget development activities and automate the budget submission process. We deliver a secure and fully integrated tool that provides your users with the baseline budget developed by your administrative office, and then give them the tools that allow them to modify the base budget, create scenarios, and add important justification comments.

USL Financials Budget Preparation module enables you to manage your entire budget lifecycle by offering a budget preparation and monitoring tool that provides real time access to budget information. This solution provides the Budget Managers with the ability to distribute, review, modify, redistribute and approve and post within a secure and integrated environment. The budget administrator can define multiple budget plans, track the progress and status simultaneously. Budget preparers and approvers can create different what-if versions until they select one to submit for approval and/or posting. Approved budgets are seamlessly posted to the General ledger.

The General Journal supports automatic reversal for accrual entries, and an unlimited number of journal entries. Each entry is marked for sub-ledger source. Detailed notes can be added and updated as necessary.

FLEXIBILITY

Real-time budget management means no outside spreadsheets

SYSTEM INTEGRATION

Fully integrated with the USL Financials General Ledger and other USL modules and many third-party applications.

AUDIT TRAILS

Provides for the inevitable budget adjustments to with easy “budget journal entries” that allows full audit trail of any changes.

WORKFLOW AND APPROVAL

Allows administrator review and approval, along with user-defined security and workflow.

ONLINE HELP

USL Financials contains context-sensitive, online help for all features and functions of the system.

REPORTING

Instant real-time summary budgets from multiple perspectives can be prepared to view the budget status at any time to guide strategic planning.

FEATURES

GENERAL

Fully integrated with the USL Financials General Ledger and other USL modules and many third-party applications

Real-time budget management means no outside spreadsheets

Multiple budget plans provide a simplified decentralized budgeting process by distributing the budgeting to different Managers, restricting access to only their accounts

Instant real-time summary budgets from multiple perspectives can be prepared to view the budget status at any time to guide strategic planning. Each report can be selected, sorted, and totaled in a variety of ways, with optional supporting justification – giving you the information you need, in the way you want to see it

Forecast future budget needs using historical data and user-defined calculations or formulas enabling you to better anticipate needs and ensure alignment with your overall financial strategic direction

Allows administrator review, and approval

Full audit trails

User-defined security and workflow

Seamlessly update the general ledger with newly completed and approved budget totals

Provides for the inevitable budget adjustments to with easy “budget journal entries” that allows full audit trail of any changes

Specific Calculations & Assumptions can be assigned each of the multiple budget plans

Budgets can be applied to any line as annual budget, automatically calculated and spread evenly

EXCEL FINANCIALS REPORT WRITER

Create wide selection of custom budget reports

Reports can include multiple budget versions/years in the same report

Create your own report tem-plates. Set up an unlimited number of budget reports, preview them onscreen and save them for future use

SQL Server Reporting Services

Create your own report tem-plates. Set up an unlimited number of budget reports, preview them onscreen and save them for future use.

SYSTEM INTEGRATION

Transactions are posted directly to the General Ledger module through the General Journal. Subsidiary ledger transactions from interfaced modules are transferred via the Transfer Distributions function.

Directly interfaced USL Financials modules include Accounts Payable, Accounts Receivable, Inventory Control, and Job Cost.

GL accounts, accounting periods and budgets are verified through the Control System module.

Advanced financial reporting is accomplished through three report writers: Quick Report Writer, Custom Financials Report Writer or FRx financial reporting system. This powerful, fully integrated reporting module allows for complete control of your most demanding financial statement.

Other USL Financials modules include Purchase Order, Purchase Requisitions and Bank Reconciliation. Partner solutions can be recommended for Payroll, Human Resources, Fixed Assets, advanced Budgeting and Allocations.

REPORTS

Full spectrum of reports and queries that are FASB/GASB compliant, audit-ready and meet the numerous requirements of funding sources, internal management and your board.

Standard Reports

Instant access to critical financial data across periods and fiscal years.

Fully integrated with Microsoft Office suite of products.

Flexible, built-in report writers.

Reports scheduled and sent via email, with any email client, in PDF, Word or Excel format.

Actual vs. Budget

Annualized Actual vs. Budget

Quick Financials Report Writer

Budget Exceptions

SECURITY

Full USL Database, Module, Menu, Function, Action and Account Level security options relative to the system security.

Full security by Delivery Location in PO and PQ.

Departmental Security via Workgroups in A/P, A/R, GL, and PQ.

Security by Project, Sub-Project, and Funding Source (Grant).

Relative to system security, The GL module has special menu items for administrative processing. Supervisor can see all the data entry users’ entries and is able to post it.

MINIMUM SYSTEM REQUIREMENTS

SERVERS

Dual Core, 2.3 GHz or better

4GB RAM (32-bit Windows Server) sized by need

8GB RAM (64-bit Windows Server) sized by need

Windows Server 2008 – 2012 (R2 supported) (64-bit recommended)

SQL SERVER

Microsoft SQL Server 2008 – 2014 (R2 supported) (64-bit recommended)

TERMINAL SERVER (if utilized):

Dual Core, 2.3 GHz or better

4GB RAM (32-bit Windows Server) sized by user count

8GB RAM (64-bit Windows Server) sized by user count

Windows Server 2008 – 2012 (R2 supported) (64-bit recommended)

CLIENT WORKSTATIONS

Core 2 Processor, 2.3 GHz or better

2GB RAM or better

Microsoft Windows 7 (SP1) – Windows 10 Pro

Microsoft Office Professional 2007 – 2016 (32-bit only)

BUDGET PREPARATION

Review the Budget Preparation Cutsheet