USL FINancials’ Financial Accounting Suite of Applications provide a fully-integrated, full encumbrance fund accounting system, offering all the financial management features needed today by not-for-profits and government agencies for making smart strategic decisions, achieving the highest level of fiscal accountability, and evaluating performance.

900 South Washington St corporate@uslfinancials.com Phone: (800)800-0768

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Accounts Receivable

USL Financials Accounts Receivable helps you manage two of the most vital aspects of doing business: cash management and customer information. Powerful on-line inquiry features, invoice and statement generation, and comprehensive open item aging help you track and manage all aspects of receivable transactions.

FLEXIBILITY

Relative to system security, the AR module has special menu items for administrative processing. Supervisor can see all the data entry users entries and is able to post it.

CUSTOMERS

Manage customers efficiently using traditional paper invoicing or electronically.

CASH RECEIPTS

Track, distribute, and manage receipts.

DOCUMENT MANAGEMENT

Ability to attach documents to invoices, sales, and cash receipts. Documents can be attached/scanned prior to, during or after data entry and retrieved during reporting or customer inquiry.

ONLINE HELP

USL Financials contains context-sensitive, online help for all features and functions of the system.

WORKFLOW

Workgroups allow departmentalization and different approval paths for transactions.

ACCOUNTS RECEIVABLE

FEATURES

GENERAL

Allows numeric or alphanumeric customer numbers up to 12 characters in length. Optional automatic numbering of new customers entered into the system.

Comprehensive query and reporting.

Easy export and import with validation to/from Excel and other Microsoft Office products.

Full security to enter, edit, post and approve receivable transactions.

Handles unlimited recurring sales entries.

Supports optional batch processing with supervisory reassignment, edit, review and posting.

Optional Workgroups for distributed processing.

SALES AND INVOICES

Produces invoices, debit and credit memos and monthly statements.

Supports imports with validations or external receivable from Excel, the web or other software programs.

Handles unlimited recurring sales entries, either fixed or variable amounts.

Customized invoice forms by billing transaction types.

Print, email or fax customized invoices and monthly statements with aging data.

Optional generation of user defined dunning letters that can be emailed.

Maintains default information for finance charges, commission rules, distribution (allocation) accounts and open item aging.

Provides for setup and maintenance of sales representatives, sales tax codes, customer credit term codes and ship-via codes.

Controls sales commissions due and prints a commissions due report.

Ages customer accounts based on invoice date or due date.

CUSTOMERS

Maintains complete customer history and offers fast, on-line customer account inquiry.

Provides for complete customer maintenance.

Offers Open Item and Balance Forward methods of maintaining customer balances. Balance method can be individually selected for each customer.

Maintains customer defaults for credit and shipping terms, sales tax and sales representative information.

Unlimited date and time stamped notes can be attached to customer records.

CASH RECEIPTS

Supports entry of AR payments and miscellaneous cash receipts.

Unlimited cash receipt types and customized cash receipt forms.

Supports automatic printing of cash receipt forms.

Prepares deposits: prints deposit slips and a deposit summary.

Calculates finance charges for late payment.

Provides a comprehensive NSF check program: record check returns and collections on the same screen.

User defined cash transaction types and payment methods.

Cash drawer reconciliation reports. Supports optional batch processing with supervisory review and posting.

WORKFLOW

Workgroups allow departmentalization and different approval paths for transactions.

Multiple batches have a 1 tier approval between user and supervisor.

Supervisory redirection or reassignment of batches.

Optional email notifications.

REPORTS

Provide powerful on-line inquiry and drill-down tools:

View Customer History by Date

View Customer History by Document #

View Open Items

View Cash Receipts by Month drill-down.

Enter and print line-item Invoices.

Invoice History

Reprint Invoices from History

Prints Statements of account

Sales Commissions

Export Commission History (to an Excel spreadsheet)

Sales Representatives list

Sales Analysis report (allows a wide variety of comparisons)

Distributions to GL (shows AR distributions to General Ledger)

Distribution Code List

Customer List

Customer History

Export Customer History (to an Excel spreadsheet)

Prints Customer Labels (supports direct export to Word for mail merges and other word-processing functions)

Aged Open Items report (allows future “aging” for cash projection purposes)

Recurring Sales List

AR Accounts

Ship-via Codes

Tax Codes

Term Codes

Outstanding NSF Checks

Automatically spools edit lists and posting registers to disk to assure the integrity of the audit trail, and to save computer time. These reports can be printed at your convenience.

SECURITY

Provide powerful on-line inquiry and drill-down tools:

Full USL Database, Module, Menu, Function, Action and Account Level security options relative to the system security.

Full security by Delivery Location in PO and PQ.

Departmental Security via Workgroups in A/P, A/R, G/L, and P/Q.

Security by Project, Sub-Project, and Funding Source (Grant).

Relative to system security, the AR module has special menu items for administrative processing. Supervisor can see all the data entry users entries and is able to post it.

MINIMUM SYSTEM REQUIREMENTS

SERVERS

Dual Core, 2.3 GHz or better

4GB RAM (32-bit Windows Server) sized by need

8GB RAM (64-bit Windows Server) sized by need

Windows Server 2008 – 2012 (R2 supported) (64-bit recommended)

SQL SERVER

Microsoft SQL Server 2008 – 2014 (R2 supported) (64-bit recommended)

TERMINAL SERVER (if utilized):

Dual Core, 2.3 GHz or better

4GB RAM (32-bit Windows Server) sized by user count

8GB RAM (64-bit Windows Server) sized by user count

Windows Server 2008 – 2012 (R2 supported) (64-bit recommended)

CLIENT WORKSTATIONS

Core 2 Processor, 2.3 GHz or better

2GB RAM or better

Microsoft Windows 7 (SP1) – Windows 10 Pro

Microsoft Office Professional 2007 – 2016 (32-bit only)

ACCOUNTS RECEIVABLE

Review the Accounts Receivable Cutsheet