USL Financials’ Financial Accounting Suite of Applications provide a fully-integrated, full encumbrance fund accounting system, offering all the financial management features needed today by not-for-profits and government agencies for making smart strategic decisions, achieving the highest level of fiscal accountability, and evaluating performance.

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Control System

The Control System module is the heart of the USL Financials accounting system. In Control System, you set up the basics of your financial structure: organizational data, components, chart of accounts, accounting periods and budgets.

The Control System module allows true integration of any USL Financials modules at any time. All accounting modules can be used either as standalones or as a fully integrated system in combination with other mod-ules. Because they have elements in common, combining these elements into one Control module makes the entire system more efficient. Adding modules at a later date, for example, becomes much easier: all the basic data needed for your company is already entered and available to the new module.

FLEXIBILITY

Fine tune integration across modules.

CHART OF ACCOUNTS

Define unlimited accounts based on your individually defined segments and optionally assign attributes to each based on component, account, and user attributes.

SECURITY

Easily add system users and control their roles, including optional account level security.

BUDGETING

Separate budget versions per fiscal year, supporting group rollups or account level budgeting.

ONLINE HELP

USL Financials contains context-sensitive, online help for all features and functions of the system.

SYSTEM AUDIT TRAILS

System-wide audit trails at both transactional and definition level changes.

CONTROL SYSTEM

FEATURES

GENERAL

Fiscal Years and Account Periods.

Multiple fiscal years can be defined in USL financials, allowing a user to define years based on a diversity of needs. For example, can define fund or grant years in addition to the organizational fiscal year.

Accounting periods can be the same or different accounting periods for each fiscal year and can be manually defined or automatically spread based on monthly periods.

CHART OF ACCOUNTS

USL Financials allows for an unlimited number of accounts.

An account number is comprised of as many as nine individual components or account segments.

Each component can have a value of up to nine alphanumeric characters; the total characters in each account cannot exceed 32.

Account mapping facility allows easy transfer of data to and from other systems.

BUDGETS

USL Financials allows for up to nine budget versions per fiscal year.

Budgets are assigned to GL ac-counts by the version and Fiscal Year; therefore every GL account can hold up to 9 different budgets. Budget versions can be used con-currently. They are used through-out the system and can be assigned to individual accounts as-needed.

ATTRIBUTES

Three levels of attributes can be used for reporting and for a variety of purposes. This reduces the need to create another account segment (component) yet allows for easy summary reporting.

Component Attributes

Account Attributes

User Attributes

SYSTEM AUDIT TRAILS

In addition to the required audit trails on accounting transactions USL is unique in that the system can trace all fill maintenance activity.

REPORTS

Provide powerful on-line inquiry and drill-down tools:

Budgets

Cash Accounts

Chart of Accounts

Components

Fiscal Years

Batch History

Account Attributes

Component Attributes

User Attributes

System Audit Trails-Change Logs

Security Reports:

Group Membership

Group Menu

View User Account

User Menu

ALS Groups

ALS Group Analysis

SECURITY

Database level users can be al-lowed to access certain databases but not others.

USL module level users can be al-lowed to access only certain modules.

Menu level users can be allowed to access certain activities but not others, thereby seeing only the items necessary for doing their jobs.

Account level users can be granted access to data that has certain ac-count numbers, thereby allowing department users to view monthly reports only for their departments

MINIMUM SYSTEM REQUIREMENTS

SERVERS

Dual Core, 2.3 GHz or better

4GB RAM (32-bit Windows Server) sized by need

8GB RAM (64-bit Windows Server) sized by need

Windows Server 2008 – 2012 (R2 supported) (64-bit recommended)

SQL SERVER

Microsoft SQL Server 2008 – 2014 (R2 supported) (64-bit recommended)

TERMINAL SERVER (if utilized):

Dual Core, 2.3 GHz or better

4GB RAM (32-bit Windows Server) sized by user count

8GB RAM (64-bit Windows Server) sized by user count

Windows Server 2008 – 2012 (R2 supported) (64-bit recommended)

CLIENT WORKSTATIONS

Core 2 Processor, 2.3 GHz or better

2GB RAM or better

Microsoft Windows 7 (SP1) – Windows 10 Pro

Microsoft Office Professional 2007 – 2016 (32-bit only)

CONTROL SYSTEM

Review the Control System Cutsheet