USL Financials’ Financial Accounting Suite of Applications provide a fully-integrated, full encumbrance fund accounting system, offering all the financial management features needed today by not-for-profits and government agencies for making smart strategic decisions, achieving the highest level of fiscal accountability, and evaluating performance.

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General Ledger

USL Financials General Ledger can easily track and report from multiple perspectives, access critical information that guides strategic planning and demonstrate fiscal responsibility for your entire organization. The General Journal supports automatic reversal for accrual entries, and an unlimited number of journal entries. Each entry is marked for sub-ledger source. Detailed notes can be added and updated as necessary.

FLEXIBILITY

Full security to enter, edit, post, and approve ledger, budget, and encumbrance transactions.

SYSTEM INTEGRATION

Seamlessly interface the General Ledger with other modules, including Accounts Payable, Accounts Receivable, and Inventory Manager.

YEAR END CLOSING

Quick and easy year end closing process.

DOCUMENT MANAGEMENT

Ability to attach documents to ledger entries. Documents can be attached/scanned prior to, during or after ledger entry and retrieved during reporting or inquiry.

ONLINE HELP

USL Financials contains context-sensitive, online help for all features and functions of the system.

WORKFLOW

Workgroups allow departmentalization and different approval paths for transactions.

GENERAL LEDGER

FEATURES

GENERAL

A multi-fund, multi-fiscal year, multi-fiscal period, double-entry, FASB/GASB compliant fund accounting system that fully integrates with all other USL modules and many third-party applications.

Funds and fund groups are automatically balanced using one or many account segments.

Easy export and import with validation to/from Excel and other Microsoft Office products.

Full audit trails and user-defined security.

Optional Workgroups for distributed processing.

GENERAL JOURNAL ENTRIES

Allows administrator review, reassignment and posting.

Supports automatic reversal for accrual entries.

Supports an unlimited number of entries per transaction.

Edit lists and posting registers are automatically spooled to disk, assuring the integrity of the audit trail.

Easily imported from Excel or ASCII text with full validation.

Option to automatically duplicate or reverse any journal entry.

YEAR END CLOSE

Closing process is quick and easy.

Unlimited years can be open simultaneously and years can be easily re-opened after closing.

New year processing can begin with full carry forward of balance data.

SYSTEM INTEGRATION

Transactions are posted directly to the General Ledger module through the General Journal. Subsidiary ledger transactions from interfaced modules are transferred via the Transfer Distributions function.

Directly interfaced USL Financials modules include Accounts Payable, Accounts Receivable, Inventory Control, and Job Cost.

GL accounts, accounting periods and budgets are verified through the Control System module.

Advanced financial reporting is accomplished through three report writers: Quick Report Writer, Custom Financials Report Writer or SSRS SQL Service Re-porting Services. This powerful, fully integrated reporting module allows for complete control of your most demanding financial statement needs.

Other USL Financials modules include Purchase Order, Purchase Requisitions and Bank Reconciliation.

Partner solutions can be recommended for Payroll, Human Resources, Fixed Assets, advanced Budgeting and Allocations.

WORKFLOW

Workgroups allow departmentalization and different approval paths for transactions.

Multiple batches have a 1 tier approval between user and supervisor.

Supervisory redirection or reassignment of batches.

Optional email notifications.

REPORTS

Provide powerful on-line inquiry and drill-down tools:

Full spectrum of reports and queries that are FASB/GASB compliant, audit-ready and meet the numerous requirements of funding sources, internal management and your board.

Instant access to critical financial da-ta across periods and fiscal years.

Fully integrated with Microsoft Office suite of products.

Flexible, built-in report writers.

Reports scheduled and sent via email, with any email client, in PDF, Word or Excel format.

View Account Activity

View Transaction Activity

Export GL to Worksheet

Source Cross Reference report (identifies interfaced source transactions for audit trail purposes)

Source Code List

Distribution Code List

Recurring Journal List

Balance Sheet

Trial Balance

Income Statement

Actual vs. Budget

Annualized Actual vs. Budget

Quick Financials Report Writer, with integration to SSRS

Budget Exceptions

Advanced reporting features through fully interfaced third party software: SSRS, SQL Server Reporting Services.

Automatically spools edit lists and posting registers to disk to assure the integrity of the audit trail and to save computer time.

SECURITY

Full USL Database, Module, Menu, Function, Action and Account Lev-el security options relative to the system security.

Full security by Delivery Location in PO and PQ.

Departmental Security via Workgroups in A/P, A/R, G/L, and P/Q.

Security by Project, Sub-Project, and Funding Source (Grant).

Relative to system security, The AP module has special menu items for administrative processing. Supervisor can see all the data entry users entries and is able to post it.

MINIMUM SYSTEM REQUIREMENTS

SERVERS

Dual Core, 2.3 GHz or better

4GB RAM (32-bit Windows Server) sized by need

8GB RAM (64-bit Windows Server) sized by need

Windows Server 2008 – 2012 (R2 supported) (64-bit recommended)

SQL SERVER

Microsoft SQL Server 2008 – 2014 (R2 supported) (64-bit recommended)

TERMINAL SERVER (if utilized):

Dual Core, 2.3 GHz or better

4GB RAM (32-bit Windows Server) sized by user count

8GB RAM (64-bit Windows Server) sized by user count

Windows Server 2008 – 2012 (R2 supported) (64-bit recommended)

CLIENT WORKSTATIONS

Core 2 Processor, 2.3 GHz or better

2GB RAM or better

Microsoft Windows 7 (SP1) – Windows 10 Pro

Microsoft Office Professional 2007 – 2016 (32-bit only)

GENERAL LEDGER

Review the General Ledger Cutsheet